How do User Permissions work?

When an account is created, one Organization and User are created and tied to the account. That user is the account’s main Administrator. 

• Types of user permissions
• Organization Permissions
• Department Permissions
• Individual Course Permissions

An account comes with a set amount of licenses to be assigned to your users unless otherwise specified. To create new users reference “How to add a new user or users?”. Those users will belong to a specific Organization. Their privileges can then be controlled at the overall Organization, Department/School, or individual Course levels.

Permissions include the following:

User Permissions can be set within a Course, School/Dept, and Organization independently. 

Unless a lower permission is set, the following hierarchy setting will be true for everything under it:

1. Organization - Highest, across all departments and courses
2. Department/School -  Across all courses within that specific Department/School
3. Course - Lowest level, only over the specific course where the permission is set

If a user has Edit or Publish permissions at the organization or department level, then a permission setting of Owner at the course level would be applicable to only that course.

Organization Permissions

To access the User Permissions over the whole Organization:

1. Click Users in your home dashboard to expand the options
2. Click Curator Users under the Users sub-categories
3. Click the ellipsis(...) to the right of the user you want to edit permissions for
4. Click Edit

Per the previous rules for the Permissions options, make your selections by clicking the checkboxes (1). Selecting Owner (2) will auto-select all other boxes. Selecting any other boxes will automatically enable View (3) which is a basic requirement. When you are finished making your selections, click Update (4) in the Edit Permissions box.

Then select Update (1) in the User Details page when you are finished making all changes.

Department User Permissions

To access the User Permissions over a specific Department or School:

1. Select Organization
2. Select Departments/Schools (this wording varies depending on if you are an educational institution or corporation)
3. Select a Dept/School to add/edit its User Permissions

1. Click the drop-down arrow to expand User Permissions 
2. Click the green User Permission button to add a new user permission
3. Or select the blue Edit button next to a User to edit that User's permissions

Per the previous rules for the Permissions options, make your selections by clicking the checkboxes (1). Selecting Owner (2) will auto-select all other boxes. Selecting any other boxes will automatically enable View (3). When you are finished making your selections in the Edit Permissions box, click Save (4) if it is a new User Permission, or Update as previously seen if it is an existing user Permission.

Individual Course User Permissions

Navigate to the course of your choice, and to its Course Details page. “Link to Navigate Courses” 

The first available dropdown is for User Permissions. Select the dropdown arrow (1). You can then select the view dropdown (2) to choose whether to view All User Permissions in your Org or just the specific user permissions for this course. 

In either View option, you can select to +Add User Permission (3), or select the blue Edit button(4) to edit an existing  This will open up an Edit Permissions window where you can select the desired permissions for this individual course. 

Per the previous rules for the Permissions options, make your selections by clicking the checkboxes (1). Selecting Owner (2) will auto select all other boxes. Selecting any other boxes will automatically enable View (3). When you are finished making your selections in the Edit Permissions box, click Save (4) if it is a new User Permission, or Update as previously seen if it is an existing user Permission.